Streetscape Maintenance Contract Specifications
Xyst was engaged by Maribyrnong City Council to draft new contract specifications for its contractors’ service delivery in its streetscapes. Xyst began this project by discussing with staff how maintenance is currently delivered, and by comparing the current contract documentation with the desired level of service. Xyst then drafted specifications for amenity mowing, sports field […]
Streetscape Maintenance Contract Drafting
Xyst was engaged by Maribyrnong City Council to draft a new streetscapes contract and procurement strategy, required to identify a new contractor. Xyst began this process by developing a procurement strategy in conjunction with staff, using Council’s existing templates. Once the strategy had been approved, Xyst prepared a contract adhering to industry best practice, which […]
Landscape Maintenance Contract
Xyst was engaged by Greater Sydney Parklands (GSP) to prepare the Parklands West Landscape Maintenance Contract. GSP required a procurement plan, tender documents and a performance-based contract, procured under a two-step EOI and RFT method, all to be completed within a short timeframe. Xyst began the process by collating current asset data to form contract […]
High Performance Sports Field Contract
The Greater Sydney Parklands (GSP) required a contract for two high performance sports facilities; Kippax Lake Field and the Tramway Oval. Xyst provided services to meet the needs of GSP, ensuring the contract was performance based, utilising the specifications outlined in the facilities Turf Management Plans, and was assigned with a weighted attributes tender within […]
Parks Management and Operations Review
Xyst was engaged to review the functions and services undertaken by the Parks and Recreation team within the Operations business unit at Nelson City Council. The review sought to understand which functions and services Council’s Parks and Recreation Team currently provides in regards to the operational management of Council’s parks, reserves, and public facilities, the […]
Parks Review
Xyst was engaged to review the functions and services undertaken by the District Parks Planning and District Parks Operations within the Operations Department at Taupo District Council. Specifically, the review sought to: Identify what policy and plans are currently in place and what is on the agenda to complete currently Develop a clear hierarchy of […]
Arborist Contract
Xyst was engaged by Greater Sydney Parklands (GSP) who required a single contractor to complete arboriculture maintenance across the Greater Sydney Parklands’ network including; Western Sydney Parklands Parramatta Park Callan Park Fernhill Estate Centennial Parkland To facilitate this process Xyst produced a suitable procurement plan, contract and tender documents and managed the release of the […]
Camping Ground Review
Section 17A Services Delivery Review Through this review process Xyst spoke to Council’s operational, governance and financial staff, as well as camping ground operators and their governing bodies, to better understand the current operational model, performance and challenges. We considered the current agreements, legislative compliance, asset management and tourism/visitor offering. As a result we have […]
Open Space Operations and Maintenance Contract
Xyst worked closely with Council to undertake the procurement for the Open Space Operations and Maintenance contract. This involved developing a procurement plan, contract writing, reviewing specifications, preparing tender and evaluation documents, and facilitating and moderating an evaluation panel – for a two staged (ROI and RFP) open competitive tender process.
Park Service Delivery Audits
Xyst designed a specialised tool for the Yarra City Council, leveraging the Safety Culture iAuditor platform. This tailored solution facilitates the inspection of areas maintained under the Council’s Open Space Maintenance Contract. All assets were inspected across the full range of park categories and measured for compliance with the relevant KPIs and outcomes detailed in […]
Artificial Water Features in Parks
Risk Assessment Xyst conducted a risk assessment on Council-owned artificial water features located in public spaces. Xyst worked with Council to identify the assets to be assessed and agreed on the assessment criteria and risk matrix utilised to make the assessments. Using the site assessment tool SafetyCulture, we visited each asset and conducted a risk […]
Harbour Facilities Officer Secondment
Xyst provided staffing resource on a secondment to cover a vacant position at the Thames-Coromandel District Council. During the 11 months Xyst was engaged, staff managed the District’s boat ramps and wharves. This included overseeing a boat ramp pass system, engaging with the public, commercial tour operators and fishing vessels, managing part-time wharf staff and […]
Site Operational Plan Template
Xyst workshopped with key parks staff, discussing delivery outcomes, levels of service, desired operational plans format and expectations for inclusion. This facilitated our understanding of key requirements and staff expectations. We prepared one template that can be adjusted by the team as needed for different sites and their characteristics. The template includes sections for each […]
Parks and Playgrounds gap analysis and performance assessment
Xyst undertook an open space performance and asset gap analysis covering: Development of an agreed level of service standard for the BBS parks and open spaces, based on their hierarchy and types. Conducted a comprehensive gap analysis providing an overview of each park within Baw Baw Shire, highlighting discrepancies between the current assets at each […]
Playground Renewal Plan
Xyst worked with the client’s internal parks team developing their playground levels of service to support Council’s future strategic direction. A report was provided outlining the service levels and recommendations to support future funding applications and to address current gaps in service levels within the next 5 years. Developed levels of service to guide the […]